Digital Transformation

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Digital Transformation

Organizations today remain at the mercy of paper-based systems, despite available technologies to reduce paper usage, if not remove it, altogether.

In fact, only 18% of companies today can be considered truly paperless. Scary, isn’t it? What’s even scarier are the BIG problems with using paper. Handling paper is cumbersome, impedes productivity, reduces operational efficiency, and costs companies money — and a lot of it.

One study estimates that the time wasted from processing paper, costs organizations close to $20,000 per knowledge worker, per year. But that’s only the half of it. Read on to learn more about the extent of the paper problem and everything you need to know about the paperless office and how it can help your business:

What are the disadvantages of paper-based processes
What are the benefits of a paperless office
How your organization can become paperless in less than 90 days

The disadvantages of paper-based processes

The cost burden
Gartner estimates that companies spend between 1 to 3% of their revenue on office printing. That doesn’t even account for the cost of filing, shipping and storing documents— let alone the cost of the actual paper.

In conducting original ROI research studying the cost benefits of investing in content management, Nucleus Research found returns $8.55 per dollar spent for SMBs alone. This report reveals the key benefits and best practices for small and medium-sized businesses to start saving on every dollar and win back employees' time.

What are the benefits of a paperless office?

Here are three key benefits of going paperless and case studies showcasing how companies have benefited.

Reduced operational costs

Digitizing internal paper-based systems reduces printing and other operational costs: Storage costs, Copying and printing costs, Business process costs, Security and data recovery costs

Regained time for productivity

When content is stored centrally and correctly indexed, it’s easily accessible. Employees won't have to waste time searching for those files and can quickly share information across your organization.

Better security and compliance

Securing your data is in your best interest. If you don’t, you risk losing business-critical information that can have a negative impact on business continuity and client relationships.